Saint Paul College Policies & Procedures

07.03.00.3 - Purchasing Cards Procedures

‚ÄčSaint Paul College shall follow the Minnesota State Colleges and Universities policies and 
procedures when implementing and monitoring a purchasing card program. Purchasing cards 
provide the College with a cost-effective, convenient and streamlined method of purchasing 
items, thereby reducing the volume of individual vendor payments processed by the College. 
Reports on cardholder activity enable the institution to capture information necessary to better 
manage institutional purchasing activities.
Saint Paul College has additional prohibited use items as noted, but not limited to, the following:

  • Drugs or pharmaceutical products
  • Telephone calls (whether business or personal)
  • Illegal activities
  • Items which are given away for promotional purposes unless authorized by a 
    grant agreement or paid for with student activity funds.
  • Expenses for staff recruiting or entertainment of prospective employees
  • Advertising except for job postings done by HR
  • Licensed equipment (vehicles, ATV, trailers, snowmobile, etc.)
  • Gifts, donations, or contributions to individuals or organizations
  • Payments to other departments
  • Refunds of revenue
  • Purchase or removal of hazardous or radioactive materials
  • Time payments, pyramiding (multiple purchases to cover the same transaction)
  • Tuition payments
  • Consulting services, professional technical services
  • Political fund raising or union related activities
  • Finance service except where it is the only means to make a valid authorized stated 
    business purchase‚Äč

Reference

Review Date

-

Policy Status

Approved

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