Saint Paul College Policies & Procedures

04.13.00.1 - Workplace Violence Prevention Procedure

The College is committed to ensuring the workplace provides for the safety, and reasonable 

protection from workplace violence, of employees, students, and visitors, all of whom will be 
treated with respect and dignity. That goal will be accomplished by these actions:

The College will collect Crime Awareness information as per the Student Right-to-Know and 
Campus Security Act, Title II of Public Law 101-542, as amended, Crime Awareness and 
Campus Security Act of 1990. This information will be prepared, published, and distributed to all 
students and employees, and to any applicant for enrollment or employment, upon request.

A report on crimes that have occurred on the College campus, and at off campus facilities/satellite 
sites used by Saint Paul College is distributed annually on October 1st to all students and staff. 
The report is available for distribution to prospective students. Crime reports are also available at 
the college Public Safety Office and on the college’s web site.

The College will attempt to limit violence from both external and internal sources by positively 
affecting the attitudes and behavior of employees, students, and visitors. Emphasis will be placed 
on treating all people with respect and dignity, and on maintaining a calm attitude and demeanor 
towards others. All College operations will be conducted in a fair, efficient, reliable, and 
understandable manner. All employees will be expected to promote positive behavior, and to lead 
by example in the zero tolerance of workplace violence.

The College will not tolerate offensive, insulting, derogatory, hateful, threatening, or violent 
language or behavior among its employees, students, or visitors, including, but not limited to, 
such things as name-calling; heated arguments; obscene language or gestures; throwing things; 
harassment; pushing; stalking; insulting comments; bullying; hazing; unjust or unwarranted 
exercise of power; negative racial or sexual comments; assault; inappropriate touching; carrying 
weapons; disrespectful behavior; offensive and derogatory references to others; or any other form 
of language or behavior which intimidates, is offensive to, or manifests hostility toward another.

All employees will be provided with training in how to deal with workplace-related threats and 
acts of violence. That training will focus on threat awareness; identifying, preventing, and de-
escalating violence; appropriate responses to threats and acts of violence, and identification of 
resources which are available for use once a potential problem has been identified or an incident 
has occurred. Assessment of additional training needs for employees will be made upon request 
by the area supervisor, and appropriate training programs will be developed and presented. Other 
training and information that foster a positive work environment, such as stress reduction, conflict 
management, and confronting and dealing with unacceptable behavior, will be made available.

The College will encourage use of the Employee Assistance Program (EAP), . While supervisors, 
union representatives, or family members may encourage employees to seek help from EAP, the 
decision to use the services is voluntary. Employees may also choose to seek assistance from
private health services to deal with pressures, stress, emotional problems, or other personal issues 
which could, if ignored, lead to threats or acts of violence.

It is the policy and practice of the College to value and respect individual differences among 
people. Harassment of any person in the workplace is strictly prohibited. Harassment can be any 
behavior which is unwelcome, personally offensive, insulting, or demeaning, when (a) submission 
to such conduct is explicitly or implicitly made as a term or condition of an individual's 
employment, (b) submission to, or rejection of, such conduct is used as the basis for employment 
decision affecting such an individual, or (c) such conduct has the purpose or effect of 
unreasonably interfering with an employee's performance, or of creating an intimidating, hostile, 
or offensive working environment. Harassment and discrimination are serious concerns, incidents 
of which may, if not corrected, result in workplace violence. The Administration will treat 
reports of harassment and discrimination seriously; complaints will be promptly investigated, and, 
if necessary, appropriate disciplinary action will be taken.

Supervisors have a primary responsibility for ensuring a safe work environment. They are 
specifically empowered to take immediate action to resolve or stabilize a violent situation in the 
workplace, and to protect people from harm. Supervisors will ensure appropriate incident 
response resources are notified immediately when a threat is made or a violent incident occurs. 
They will also ensure appropriate disciplinary responses to workplace violence and aggression are 
made.

All criminal actions occurring on campus shall be reported immediately to the Department of 
Public Safety, 651-846-1322, and the Dean of Student Success (or the lead administration in the 
absence of the Dean). All the reports should be presented in person, but under special 
circumstance are required for safety purposes, a written form or telephone interview will also be 
accepted.

The Department of Public Safety personnel will respond by reporting the occurrence to the Saint 
Paul Police Department (or appropriate jurisdiction) in a timely manner following receipt of the 
information if the complainant requests criminal charges. In instances where the College is a 
victim of a crime, Public Safety personnel will act on behalf of the College and file a formal 
report with the Saint Paul Police Department. In the event that no Public Safety personnel are 
available, the individual reporting the occurrence is encouraged to contact or call the the Saint 
Paul Police Department at 651-291-1111. In an emergency, dial 9-911.

Local campus personnel, other than Public Safety staff, should not put themselves in harm’s way 
or detain an individual during instances of criminal actions. Intervention by non- Public Safety 
staff is strictly voluntary. A report will be filed with the Department of Public Safety to include 
information on date, time, category and description of the occurrence, and persons witnessing and 
reporting the incident. If appropriate, Public Safety personnel will assist with contacting the Saint 
Paul Police Department to file a criminal report.

Information concerning campus safety and security is presented at staff in-service sessions. 
Information to promote awareness of Crime Prevention tactics and to encourage students and staff 
to be responsible for their own security and the security of others is also presented annually. This 
may be accomplished through the use of video productions, brochures, speakers, or any other 
available resources.

The College currently has several practices in place to prevent violence and crime on campus. 
These practices include the employment of Public Safety Officers, key control to limit building 
access, emergency evacuation procedures posted throughout the building, video surveillance, and 
an alarm system. Public Safety Officers are on duty from 6:30 a.m. to 11:00 p.m. Monday 
through Friday and on weekends as needed. A video surveillance system is operational at all 
times and is continuously recording. Department of Public Safety personnel review video footage 
as necessary. If an incident is recorded, the footage is saved, stored, and retrievable. If requested, 
the footage may be turned over to local law enforcement authorities. During periods in which the 
building is completely locked, an alarm system is activated when it detects motion in the building. 
The alarm company contacts the police department. The police investigate and contact all 
identified key holders.

Possession of Weapons and Firearms

The possession of any dangerous weapon at the College by any person, other than official 
firearms carried by any local, state or federal law enforcement agent , is strictly prohibited.

Per MN state statute 609.02 Subd. 6 "Dangerous weapon" means:

Any firearm, whether loaded or unloaded, or any device designed as a weapon and 
capable of producing death or great bodily harm, any combustible or flammable liquid or 
other device or instrumentality that, in the manner it is used or intended to be used, is 
calculated or likely to produce death or great bodily harm, or any fire that is used to 
produce death or great bodily harm. As used in this subdivision, "flammable liquid" means 
any liquid having a flash point below 100 degrees Fahrenheit and having a vapor pressure 
not exceeding 40 pounds per square inch (absolute) at 100 degrees Fahrenheit but does not 
include intoxicating liquor as defined in section 340A.101. As used in this subdivision, 
"combustible liquid" is a liquid having a flash point at or above 100 degrees Fahrenheit.

Employees, students, and visitors are prohibited from possessing any dangerous weapon while on 
campus or at other off campus locations/satellite campus or College sponsored events, on or off 
campus. The category "dangerous weapon" includes, but is not limited to: any weapon which, per 
applicable law, is illegal to possess; any firearm, loaded or unloaded, assembled or disassembled, 
including pellet, "BB", and stun guns (electronic incapacitation devices); replicate firearms, as 
defined in Minnesota Statute §609.713 (with exceptions for those who have a Permit to Carry 
pursuant to Minnesota Statute §624.714; knives, and other similar instruments, with a blade 
length of more than three inches, other than those normally present in the workplace for the 
specific purpose of food preparation and service; any "switchblade" knife; "brass knuckles," 
"metal Knuckles," and similar weapons; bows, cross-bows, and arrows; explosives and explosive 
devices, including fireworks and incendiary devices; "throwing stars," "numchucks," clubs, saps, 
and any other item commonly used, or primarily intended for use as a weapon; any object that has 
been modified to serve as or has been employed as a dangerous weapon; or any other item 
considered in the professional judgment of the Department of Public Safety or the Dean of Student 
Success to be, or have the potential to be, a dangerous weapon.

The College strives to create and maintain a work environment that is safe, caring and supportive, 
and will attempt to assist employees in positively resolving problems, losses, and/or other 
stressors that arise in their lives.

Workplace safety is a priority at the College. Every attempt is made to comply with OSHA 
Safety standards. Safety instruction is included in the curriculum of specific programs; routine 
safety inspections are made throughout the building. Annual employee right-to-know training is 
provided for employees of the College. Employees, students, and visitors are required to comply 
with all safety regulations. Failure to comply with safety requirements may result in disciplinary 
action up to and including termination.

The College strives to increase awareness about general issues of violence, to prepare employees 
to identify risk factors and to take action to reduce risks. The College will develop and 
implement procedures for dealing with critical incidents, i.e., any incident (a) involving an 
employee which results in death or substantial bodily harm to an employee or member of the 
public, (b) in which deadly force, as defined in Minnesota Statutes 609.066, Subdivision 1, is 
used by or against an employee, or (c) deemed serious enough by circumstances to warrant 
investigation and review. All critical incidents will be reported to the immediate supervisor and 
the Department of Public Safety (incidents involving students will also be reported to the Dean of 
Student Success), who will follow the reporting procedures for violent acts. The critical incidents 
procedures will also include appropriate responses, e.g., leave, counseling, relocation or 
reassignment.

Copies of the policy and procedure will be on the College website and in the Human Resources 
Office. These documents will also be made available in alternative formats, if requested. 
Supervisors will be responsible for informing employees and enforcing compliance of the policy 
and procedure. The policy and procedure will be discussed at new employee orientation and all 
new employees will be provided with a copy of the policy and procedure.

Employee Assistance

The College will continue to provide information about the services available through the 
Employee Assistance Program to help employees deal with concerns and issues related to 
workplace or family violence. Training needs will be assessed and training sessions for 
supervisors and employees will be developed and presented. The College will work to further 
advance this procedure and will identify and address specific action items.



Reference

Review Date

-

Policy Status

Approved

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