Saint Paul College Policies & Procedures

03.26.00.1 - Domestic and International Field Trips, Industry Visits, and Study Abroad Programs

Part 1. Applicable Procedures/Paperwork for International Educational Travel.

International travel means travel to all destinations outside the United States or its territories.

  1. Written approval must be received from the Dean/Supervisor and the President prior to travel commencing using the “Individual Travel Request” form. The Dean/Supervisor must confirm that faculty and staff participating in such travel are current employees of Saint Paul College. If Faculty Professional Development funds are used to pay for a portion of the international travel, the Faculty Professional Development Committee must also provide written approval, in addition to the College President and the Vice President of Academic and Student Affairs.
  2. All students, volunteers or other participants must receive written approval by the organizing official, either the College President or his/her designee prior to the proposed travel via the “International Education Opportunity Agreement, General Release and Authorization to Participate” form.
  3. Students must meet the following eligibility requirements:
    1. Currently enrolled at the College
    2. Have earned at least 6 credits with a cumulative GPA of 2.0 or better
    3. Has no disciplinary action on file
    4. PSEO students must:
      1. Have letter of support from high school counselor
      2. Have no disciplinary concerns at high school
      3. Have letter of support and permission from parents
      4. •Have permission from faculty member
  4. Students must adhere to the International Study Tour Participation Guidelines below.
  5. The Vice President of Academic and Student Affairs will appoint, in writing, a faculty member to be the trip leader.
  6. The trip leader must confirm that all student participants are enrolled as students of Saint Paul College.
  7. Students must have paid any related course fees or travel fees prior to commencing on the trip.
  8. Travel to countries under travel warnings is generally prohibited. (U.S. Department of State)
  9. Students should receive the following information prior to commencing travel:
    1. Purpose of educational opportunity
    2. Cost and travel itinerary
    3. Student Code of Conduct
    4. Disciplinary Rights and Procedures
    5. Health and any other applicable Insurance Information
    6. Other information pertinent to the trip

Part 2. Student Disciplinary Rights and Procedures

  1. In all domestic and international travel situations, students are subject to the Student Code of Conduct or as set down by the Vice President of Academic and Student Affairs or the trip leader.
  2. The trip leader will have the full authority of the Dean of Student Engagement, Persistence, & Success to adjudicate disciplinary violations of the rules of conduct.
  3. When feasible, the trip leader should make every effort to informally resolve problems that arise. However, if a formal process is required, the following procedures for adjudicating violations of the rules of conduct should be followed:
    1. The trip leader will notify students of alleged violations in writing.
    2. A meeting will be held between the accused student and the trip leader to determine whether or not the rules of conduct have been violated and, in consultation with the Vice President of Academic and Student Affairs, determine sanctions, if applicable.
    3. The student will receive a decision letter stating whether it has been determined that the student violated the rules of conduct and the appropriate sanction, if any. A copy of the decision letter will be forwarded to the Vice President of Academic and Student Affairs for inclusion in the student’s disciplinary file.
    4. There is no appeal of discipline occurring in connection with any off-campus domestic or international travel programs. The trip leader has full authority for imposing sanctions, including sending the student home prior to the completion of the program, at the student’s expense. The decision of the trip leader is final.

Part 3. Insurance. All students participating in a domestic or international travel programs will be required to purchase travel insurance, as directed by the College, prior to departure.

Part 4. Alcohol and Drug Use or Abuse

  1. Use of illegal substances and/or alcohol is strictly prohibited. Anyone caught using illegal substances and/or alcohol will be immediately removed from the program and sent home at the student’s expense.

Part 5. Crime, Illness, Injury, or Death. When discussions of the following situations are taking place such as telephone conversations or person to person conversations, at least two persons should be involved so there is a witness.

  1. Participant is the Victim of a Crime (such as theft, assault, rape, harassment)
    1. Trip leader should contact the appropriate local authorities (police, U.S. embassy, medical personnel) to begin the local action ​necessary to handle the situation.
    2. Trip leader should contact the appropriate College administrator.
    3. If the incident is between two participants, the trip leader will work with the Vice President of Academic and Student Affairs at the College.
    4. If the incident is between a participant and an outside party, action taken will depend on the legal requirements of the state or country where the incident took place, and the wishes of the victim. If necessary, the trip leader will contact the Vice President of Academic and Student Affairs at the College concerning legal counsel.
  2. Participant is Accused of Committing a Crime
    1. Trip leader shall contact the appropriate local authorities (police, U.S. embassy, medical personnel) to begin the local action necessary to handle the situation.
    2. Trip leader should contact the appropriate College administrator.
    3. If the incident is between a participant and an outside party, action taken will depend on legal requirements of the state or country where the incident took place, and the wishes of the victim.
    4. Legal counsel will be contacted by the Vice President of Academic and Student Affairs, if necessary, for appropriate advice on the role of the College in the situation.
    5. If the participant requests, the trip leader will contact the participant’s emergency contact.
  3. Ill or Injured Participant
    1. Trip leader should contact the appropriate local authorities (police, U.S. embassy, medical personnel) to begin the local action necessary to handle the situation.
    2. Trip leader should contact the appropriate College administrator.
    3. Trip leader will phone the emergency contacts of the participant(s) involved in the crisis to apprise them of the situation.
    4. Necessary action will be taken: provision for medical care at the location, emergency evacuation, etc.
  4. Death of a Participant
    1. Trip leader should contact the appropriate local authorities (police, U.S. embassy, medical personnel) to begin the local action necessary to handle the situation.
    2. Trip leader should contact the appropriate College administrator.
    3. Trip leader will phone the emergency contacts of the participant(s) involved in the crisis to apprise them of the situation.

Industry Visits/Field Trips

Industry visits and field trips offered as part of a course require written approval of the Dean or Vice President of Academic and Student Affairs prior to the proposed field trip via the “Field Trip Approval” form found on the Saint Paul College Intranet. If a bus is needed for the trip, a “Field Trip Request” form (found on the Saint Paul College Intranet) must be completed and submitted. All outstate travel related to industry visits and field trips must receive written approval by the College President prior to the proposed travel via the “Individual Travel Request” form. If Faculty Professional Development funds are used to pay for a portion of the outstate travel, the Faculty Professional Development Committee must also provide written approval, in addition to the College President and Vice President of Academic and Student Affairs.

Furthermore, industry visits and field trips may be undertaken provided the following conditions are met:

  • The field trip must relate directly to the course content.
  • Field trips should be used only if they are the most appropriate technique available in achieving educational goals.
  • Arrangements must be made at least seven days in advance for the use of State vehicles for transporting students and must adhere to the College’s Vehicle Use Policy 06.14.00.0 and Vehicle Use Procedure 06.14.00.1.
  • The primary concern of all College employees is the safety and welfare of students.
  • Trips must be approved in advance by the appropriate Dean.
  • Postsecondary option (PSEO) or minor students must have a parental permission slip before being allowed on any field trip.
  • The cost of all field trips will be absorbed by the departmental budget.
  • To accommodate the needs of students with disabilities, faculty must contact Access & Disability Resources at 651-846-1547 (TTY 651.846.1548) or AccessResources@saintpaul.edu in advance to make any necessary arrangements.

Study Abroad Programs

A Saint Paul College student may earn credit for approved work completed during the academic year at a community college or for an approved program abroad sponsored by Saint Paul College or by another approved American college or university in the fall, spring, and summer. No pre-matriculation credit will be awarded for college course work completed on a study abroad program undertaken prior to matriculation at Saint Paul College. Approved non-Saint Paul College programs earn transfer credit. To receive the maximum amount of transfer credit at Saint Paul College, a student is expected to take a full, normal course load of 15 credits per semester. The Vice President of Academic and Student Affairs, however, will make the final decision on the final number of credits transferable. No additional study abroad transfer credit will be awarded for a course overload.


Reference

Review Date

-

Policy Status

Approved

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