Saint Paul College Policies & Procedures - Incomplete, Withdrawal, and Repeat Courses

Incomplete Grades

Illness, or another unforeseen emergency that may prevent students from completing course requirements within the allotted time, should be communicated to the course instructor as soon as possible. An extension may be granted if the following criteria are met:

  1. A student must be successfully completing the course,
  2. The withdrawal deadline is past,
  3. Student can provide documentable extenuating circumstances.
  4. An“Incomplete Grade Request form” must be agreed upon and signed by both the instructor and the student.

If an extension period has been granted a temporary grade of incomplete (I) will be assigned. If the course requirements are not completed within the extension period, the incomplete status will be turned into a failure (F). Fall Semester is considered the next term for incomplete grades approved for Spring Semester or Summer Term. The extension period starts at the end of the current semester and may not exceed 8 weeks.

Financial aid recipient extension periods are limited to 8 weeks after completion of the term. A grade must be assigned within that time so that grade point average can be calculated to determine future eligibility for aid.

Withdrawing from Courses

Students may withdraw from classes and receive a “W” grade after the add/drop period of the term through the posted date of withdrawal for the term. For courses that do not run the entire term, withdrawal is permitted before 75% of the class session is over. Students may withdraw from courses online or by submitting the Add/Drop/Withdraw form to the Office of One Stop in person, by fax, e-mail or US mail. The fax request will be processed on the date received through 4:00pm, or the next business day if received after 4:00pm. The mailed Add/Drop/Withdraw form, will be processed effective the date received. No refund is permitted after the end of the add/drop withdraw period of the term. Courses officially withdrawn will be assigned the letter grade “W” (withdraw) and are calculated in the cumulative completion rate and maximum timeframe. Refer to the current Course Schedule for details.

Repeating Courses

Students may repeat a course for the purpose of achieving a higher grade or to better review course material. Credits will be counted only once as “earned credits.” Transfer credits will be removed for any repeated course at Saint Paul College. If both original and repeated grades are from Saint Paul College, both will appear on the student’s transcript. The highest grade will be used to compute the cumulative grade point average (GPA). Students who wish to repeat a course a third time, must obtain permission from the their Pathway Advisory by filling out the request for Permission for Third Attempt of a Course form.


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