Saint Paul College Policies & Procedures

01.03.00.1 - Policy Procedure (Approval Process)

The Policy Development and Implementation Policy guides the development, review, approval, and communication processes for both existing and newly proposed Saint Paul College policies and procedures. Nothing in this procedure serves to supersede or alter existing collective bargaining agreement language.

A process for policy development, approval, and dissemination shall be guided by the Committee on Operational Effectiveness. All Operational Effectiveness committee members will attend an orientation related to issues of diversity, equity and inclusion conducted by the Equity and Inclusion Officer prior to review of any policies and procedures are undertaken.

Approval Process.

The need for a new policy or procedure may arise at any time, and any member of the faculty, staff, administration, or Student Senate may bring forth a proposal. In addition, all existing policies and procedures shall require review every five years to determine whether they should be continued, updated, or rescinded. The process for policy development, approval, and dissemination shall occur in the following manner:

Standard Review, Approval, and Communication Process.

  1.  ​​A draft of a newly proposed policy or procedure, including a statement of need and the impact on the college community shall be submitted to the Committee on Operational Effectiveness for consideration. Items for consideration include:
    • · Review of new policies and procedures
    • · Policies and procedures reaching the end of their five-year effective period
  2. The Committee on Operational Effectiveness shall consider submitted proposals and policies up for review. As is needed, the Committee on Operational Effectiveness shall call upon internal and external resources to assist with additional review, research, or revision of policies and procedures. Meeting minutes will incorporate a summary of conversations related to comments and provide a rationale for committee recommendations.
  3. The Committee on Operational Effectiveness shall release drafts of policies and procedures to the respective member of Cabinet to work with the relevant College Leadership Team member(s), the academic deans, and Student Affairs leadership and shall incorporate comments to the drafts as appropriate.
  4. The designated Cabinet member shall release drafts of policies and procedures to College Leadership Team members and shall incorporate comments to the drafts as appropriate.
  5. The designated Cabinet member shall release drafts of policies and procedures to Cabinet and shall incorporate comments to the drafts as appropriate.
  6. The President shall present the final drafts to the Faculty Shared Governance and shall incorporate comments to the drafts as appropriate.
  7. Policies and procedures become effective when approved by the President.
  8. The Office of the President shall communicate the decisions of the President to the campus community according to the policy.

Expedited Review, Approval, and Communication Process.

A policy or procedure may require changes to ensure compliance with Minnesota State requirements or adherence to federal or state law. On these occasions, the Committee on Operational Effectiveness shall seek input to the extent possible in a shortened time frame. Final drafts with incorporated comments shall be presented to the Cabinet for a final recommendation and the President for final approval. Policies and procedures become effective when approved by the President. The campus community shall be notified of the change and the expedited policy or procedure will go through the Standard Review and Communication process at the first available opportunity.


Reference

Review Date

8/28/2020 5:00:00 AM - 10/5/2020 5:00:00 AM

Policy Status

Under Review

content_copy